Key Takeaway
Oulton College used the ampEducator Data Warehouse to turn existing attendance and academic data into a customized student-retention system, allowing the college to define risk on its own terms and identify at-risk students earlier.
Oulton wanted to build on ampEducator’s existing student tracking by creating a more complete and institution-specific view of student risk. Their goal was to bring key indicators together, reduce manual work, and make risk information more useful across the college.
- Combine attendance and academic performance into one consistent view of student risk
- Apply Oulton’s own policies, thresholds, and intervention criteria
- Replace recurring CSV exports, spreadsheet management, and repeated data preparation
- Give instructors, coordinators, managers, and other staff access to relevant risk information
- Create a shared approach to identifying and supporting students who may need intervention
Oulton used the ampEducator Data Warehouse to build a custom Retention Hub around its own definition of student risk. The system combines analysis-ready data, institution-specific rules, automated updates, and role-based access into one centralized retention tool.
- Uses ampEducator attendance and academic tracking as the foundation
- Pulls from curated Data Warehouse tables designed for easier analysis
- Combines multiple indicators to determine each student’s level of risk
- Applies Oulton-specific risk rules and thresholds
- Refreshes automatically each morning as data changes in ampEducator
- Gives staff visibility into why a student has been flagged
- Supports follow-up and Oulton’s Student Success Plan process
- Provides role-based access so staff see the information relevant to the students they support
Oulton now has a centralized and automatically updated approach to identifying at-risk students using criteria that reflect how the college actually operates. Staff can identify concerns sooner, understand why students have been flagged, and respond without relying on manual data preparation.
- Students can be identified as at risk from the beginning of their program
- Risk levels reflect Oulton’s own rules and intervention thresholds
- Staff across the college have role-appropriate visibility
- Daily automated updates replace recurring CSV exports and spreadsheets
- Changes in ampEducator flow directly into the Retention Hub
- Staff have clearer information to guide intervention and student support
- The college has a more consistent, shared approach to retention across teams
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